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Laura Biewer & Jen Neitzel in Montana at their 2025 Notary Conference This month I asked my notary bestie, Laura Biewer with CoachMeLaura.com to share some of her best tips for successful loan signings. It's the time of year when we should be expecting an uptick in this part of our business. Here, Laura gives her top-tier advice to help you run a smooth, efficient closing. 😀 In the fast-paced world of loan signings, efficiency is crucial—not just for maximizing your time, but also for enhancing the overall experience for signers. I want to share key strategies that can help you improve efficiency during loan or trust signings without compromising the quality of the process. Why Efficiency Matters Improving efficiency in your signing process has several benefits: Maximize Your Day: fit more assignments into your workday by streamlining tasks. Optimize Your Earnings: spend less time on lower-paying jobs, allowing you to focus on higher-value assignments. Create Buffer Time: add extra time for calls, document drops, and well- deserved breaks. Promote Health: minimize discomfort related to repetitive strain, such as carpal tunnel and arthritis. Balance Quality and Speed: strive for a workflow emphasizing efficiency and effectiveness. 5 Areas to Streamline Here are five critical areas where you can enhance your signing process: 1. Acceptance/Pre-Appointment: carefully evaluate assignments before accepting them to ensure they align with your expertise and availability. 2. Set Up at the Table/Instructions: ensure your signing area is organized and you provide clear instructions to signers right from the start. 3. Presentation of Documents: present documents in a logical order and explain their purpose clearly to the signer. 4. Notarization: be meticulous in your notarization process, ensuring all required elements are completed legibly. 5. Journal Entries: keep track of your notarial acts efficiently, documenting what is necessary to comply with your state's requirements. Methods to Save Time (Proactive Management) Conversations with Signers: engage in clear and proactive communication with signers before the appointment to address any questions or concerns. Preparation of Package/Notary Instructions: prepare all documents and instructions beforehand to avoid delays during the signing. Table Setup: arrange your signing table to promote efficiency, ensuring everything is within reach. Instructions to Signers: provide step-by-step guidance to signers to minimize confusion and speed up the process. Documentation Shortcuts: use tools like certificate and journal stamps or out- of-state certificates to save time on documentation. Notarization of Documents Out-of-State Wording: when applicable, use out-of-state wording for notarizations to streamline the process. Simultaneous Work: while the signer reviews and signs documents, work on completing the notarization page to save time. Use of Stamps: employ certificate wording stamps and date, county, and name stamps to simplify your tasks. See Attached Certificate stamps: use these stamps to clarify documentation without adding extra writing. Journal Entries - Paper Shortcuts for Non-Requiring States: if your state doesn't require a journal, simplify your entries for multiple documents and signers. Efficiency for Required Journals: for those requiring journals, use shortcuts for repetitive information to speed up the process. Utilize Stamps: consider using stamps for common entries like dates and document types and the word ACKNOWLEDGEMENT to enhance efficiency. Track Minimum Entries: start with essential entries—time, notary act, document name, and signer name—and backfill other details as time allows. E-Journal: if allowed in your state, move to an electronic journal for traditional notarization work. It can reduce your time significantly. Try www.juratinc.com Conclusion Implementing these strategies can significantly enhance our efficiency and effectiveness during loan signings. Improving our workflow ensures a smoother experience for our clients and gives you time to interact with them at the table. If you have any questions or need further details, please don't hesitate to reach out— www.Calendly.com/biewer for a free strategy call. Here's to working smarter, not harder! At your service, Laura Biewer www.coachmelaura.com Bestselling author Beyond Loan Signings - Amazon www.linkedin.com/in/laurajbiewer

April is Physical Wellness Month: It's Time to Move Before You Morph into a Desk Chair Sitting is the new smoking! April is Physical Wellness Month, and since I firmly believe that taking care of my body is crucial to being the best business owner I can be, I want to share some small but mighty ways we can all prioritize our health. Why? Because I’ve learned the hard way that constantly living in a state of stress and calling it “being busy” is just a one-way ticket to Burnoutville. And let me tell you, there’s no first-class section there. We’ve all been there—sitting for hours at our desks, powering through work, convincing ourselves that we’ll move later . Spoiler alert: later never comes. Meanwhile, our bodies are over here screaming, “Hey! We were designed to move! Why are we basically a human paperweight?” The Science of Sitting: It’s Not Pretty Studies show that excessive sitting is associated with an increased risk of heart disease, obesity, diabetes, and even premature death. (Yes, really.) According to the Mayo Clinic, people who sit for more than eight hours a day with no physical activity have a risk of dying similar to the risks of smoking and obesity. Yikes. But here’s the kicker: Even if you work out for an hour a day, it doesn’t erase the damage of sitting for extended periods. Our bodies need regular movement throughout the day, not just a single burst of treadmill time. The Entrepreneur’s Predicament: We Sit… A Lot As business owners, we sit to work, we sit to officiate signing ceremonies, we sit at networking lunches, and we sit some more to check our emails about all the sitting we did. No wonder our bodies rebel! The good news is there are easy ways to incorporate movement into your day that don’t require a gym membership or the flexibility of a Cirque du Soleil performer. Notaries, Here Are Small, Doable Changes to Get You Moving The One-Minute Rule: Every hour, get up and move for at least one minute. Stretch, pace, do a quick set of squats, or just stand and shake out your limbs like a malfunctioning inflatable tube man. It resets your body and brain. Walk and Talk: Have a phone call? Take it while walking. Studies show that walking improves cognitive function and problem-solving skills. Plus, it keeps you from mindlessly refreshing your inbox for the 20th time. Deskercise is a Thing: There are plenty of quick, effective exercises you can do right at your desk—seated leg lifts, shoulder shrugs, neck stretches, or even standing calf raises while waiting for your computer to unfreeze (again). Hydration = Forced Movement: The more water you drink, the more you have to get up and use the restroom. Nature’s way of keeping us moving! The 20-8-2 Rule: For every 20 minutes of sitting, aim to stand for 8 minutes and move for at least 2 minutes. Your circulation will thank you. Your Brain Loves Movement, Too Beyond physical health, regular movement boosts productivity, creativity, and mental clarity. Research from Stanford University found that walking increases creative output by up to 60%! Ever had a breakthrough idea while pacing around? That’s your brain on movement. And let’s not forget stress management. Exercise triggers the release of endorphins, those magical little hormones that fight stress and boost your mood. So if you’ve ever felt like throwing your laptop out the window after a tough workday, try a brisk walk instead—it’s cheaper than buying a new laptop. The Takeaway: Move Now, Thank Yourself Later Incorporating more movement into your day doesn’t have to be overwhelming. Start small. Stand up more. Walk when you can. Stretch like your life depends on it (because, in some ways, it does). Your body—and your business—will thank you. Notaries this April, let’s make movement a priority. Because if we don’t, we might just become one with our desk chairs. And I don’t know about you, but I have bigger goals than that. Now , get up and move! (Yes, right now.)

Spring is in the air! Spring! The season of blooming flowers, longer days, and the perfect excuse to Marie Kondo your marketing plan. 🌸 As the weather warms up and the world shakes off its winter gloom, it’s the ideal time for notaries to refresh their marketing strategies and attract new clients. Just like your closets, your marketing efforts could probably use a little spring cleaning and a fresh burst of energy. So, grab your favorite pen (we know how much you love your pens) and let’s dive into the top 5 marketing tips for spring that will help your notary business grow—with a little humor and a lot of action! 1. Freshen Up Your Online Presence Spring is the perfect time to give your digital footprint a makeover. Think of your website and social media profiles as your virtual storefront. If they haven’t been updated since last spring, it’s time to spruce things up. 🌸 Here’s what to do: Update your profile picture: If your current headshot features a hairstyle from three years ago, it’s time for an upgrade. Get a fresh, professional photo that reflects your current look and personality. Review your bio and services: Make sure your offerings and contact information are up-to-date. You’d be surprised how many people forget to update their email address. Spruce up your testimonials: Ask recent clients for feedback and showcase those glowing reviews on your website, Google Business Profile (GBP) and social media. Your online presence is often the first impression potential clients get. A clean, current, and engaging profile says, “I’m professional, approachable, and ready to help.” 2. Host a Spring-Themed Giveaway or Promotion Who doesn’t love free stuff? Hosting a spring-themed giveaway or offering a seasonal discount is a fun way to engage your audience and attract new clients. 🌸 Ideas to Try: Spring into Savings” promotion: Offer a discount on your services for a limited time. For example, you could post a graphic to your GBP that says, “10% off for first-time clients during April!” Social media giveaway: Create a contest where participants can win a free notary service, a branded product or a special treat. Ask them to comment on your post, tag a friend, or share their favorite thing about spring to enter. Collaborate with local businesses: Partner with a real estate agent or estate planning attorney to offer joint promotions. Make it fun, engaging, and easy to participate. Not only will you boost visibility, but you’ll also build stronger relationships with your audience. 3. Get Out and Network—In Real Life Spring brings networking season back to life, and it’s time to get out there and meet people face-to-face. Yes, I know… mingling with strangers can feel about as comfortable as wearing a wool sweater on a warm day. But trust me, it’s worth it. Need help and support getting out of your own way? Marketing4Notaries can help! 🌸 Where to Start: Attend local business mixers or Chamber of Commerce events. Look for spring community festivals or fairs where you can set up a booth or share a booth with another local business owner. Organize your own networking meet-up at a coffee shop. Networking is all about building genuine relationships. Don’t worry about pitching your services right away. Instead, focus on learning about others and finding ways to support their businesses. And hey, if there’s free food involved, even better! 🍪 4. Spring Clean Your Client List Just like your closets, your client list might be cluttered with old contacts who no longer fit. Take some time to review your client database and organize it. 🌸 Why It Matters: Focus on quality over quantity: Reach out to your best clients and let them know you’re available and ready to help. Building stronger relationships with fewer clients can be more valuable than spreading yourself too thin. Follow up with dormant clients: Sometimes, people just need a gentle nudge. Reach out with a friendly email or message to remind them of your services. Segment your list: Group your clients into categories (real estate professionals, attorneys, individuals) so you can send more targeted marketing messages. A clean, organized client list means you can market more effectively and focus your energy where it matters most. 5. Create Seasonal Content for Social Media Spring is bursting with inspiration for fresh content. Your social media channels are the perfect place to connect with your audience and showcase your personality. 🌸 Content Ideas: Behind-the-scenes posts: Share what a day in the life of a notary looks like (bonus points for funny stories or unexpected moments). Spring tips and advice: Post helpful content related to your services, like “Top 3 Things to Bring to Your Notary Appointment” or “How to Avoid Common Signing Mistakes.” Celebrate your clients: Highlight your favorite client stories or milestones. Spring-themed photos: Share pictures of your workspace, local spring scenery, or even your favorite springtime snacks. Keep it light and fun! Don’t forget to engage with your followers. Respond to comments, ask questions, and create conversations. The more authentic you are, the more people will want to connect with you. ✅ Bonus Tip: Take Action None of these tips will work if they stay on your to-do list. The key to successful marketing is consistent action. Start with one or two strategies and build from there. Even small changes can make a big difference over time. So, dust off those business cards, update your online presence, and start planting the seeds that will help your notary business bloom this spring. You’ve got this! 🌷